S2P Systems
Selection

The source-to-pay technology market is now mature with over 15-20 global players. Newcomers continue to challenge the established players in either key aspects of customer experience, business-fit, or niche capabilities such as expense management. Accordingly, a large number of research analysts such as Gartner and Spend Matters review and rank these service providers. This is complemented by local word-on-the-street views.
Inundated by too many options, how does an organisation know which one is the right fit for their unique business model or maturity journey?

Advantage

How we
Help

Having partnered with industry-leading service providers as per Gartner’s Magic Quadrant analysis, we have had the privilege of actually using these technologies – with their hot-button features and even the painful workarounds. Figuratively, we have test-driven the cars ourselves. And, having implemented these technologies, we know that our clients are not just interested in the final solution, but also how we get there.

High-level requirements design and evaluation framework

In this privileged position, we are able to advise our clients on how to short-list partners, establish the evaluation framework, and determine high-level requirements for client's unique point-in-time circumstances.

Evaluation

We assist in evaluation of responses, both qualitative and financials, advising clients on additional areas of enquiries. We facilitate technical scoring sessions with client’s procurement, IT and /or legal teams. We then help clients develop specific business scenarios or pilot cases to test via deep-dive demo rounds. The demos are scored against these business scenarios. A holistic assessment is made of both the documentation/RFP responses as well as demo scores, applied against the evaluation framework weights to arrive at overall scores. In rare cases, when we are conflicted as we represent a specific technology partner, we assist our clients only for the RFP package design phase, stepping aside during the evaluation phase.

Business case

We work with short-listed candidate to complete the following activities

-- A detailed current-state questionnaire across the specific modules solicited by the client is completed by client stakeholders in working sessions facilitated by us. This determines the specific gaps that need to be addressed and align our success criteria to. This also includes a specific technical session to agree on integration points.

-- The questionnaire becomes input into our pre-designed business case engine, which then prepares the business case based on industry-standard performance uplift.

What you
get

  • You now have peace of mind. You have not only selected the right solution, but have taken a transparent process to address all the relevant stakeholder concerns and requirements, and you have done it in 3 weeks to 2 months (depending on number of modules and integration complexities), rather than 6 months.
  • Finally, you have a business case justification for this non-trivial investment. This business case helps you hold your new technology service provider accountable.

Our selection process is thorough,
and customizable to fit your timelines and vision

Setup

  • Set up governance
    • Who will determine requirements, evaluate and approve funding
    • Timing
  • Determine high level requirement/ business scenario across:
    • Upstream: spend analysis, sourcing, contract management, supplier, performance
    • Downstream: P2P modules
  • Determine evaluation parameters
    • Functional and technical
    • Organisational
    • Delivery & support
    • Commercials

Evaluation

  • Explore market capability
    • Invite leading solution providers to provide an EOI position and high level demos
  • Evaluation
    • Internal scoring on the platform(s) and EOI response
    • Determine in principle, the shortlisted supplier, based on funding approval

Definition

  • Baseline and target state
    • Specific current-state questionnaire for number of invoices, APs, number of contracts, team size, turn around times etc.
    • Technical session on integration scope
  • Value discovery sessions with short listed vendor
    • Detailed demos on specific modules
    • Refine requirements based on detailed demos and other internal documents and gap analysis, if available

Funding

  • Business Case
    • Determine business case based on questionnaire response and value discovery sessions
    • Socialise and approve as per agreed governance